Lesson 1: Identifying Basic Parts of the Excel Window
Introduction
In Excel 2007, VBA's debugging environment allows the programmer to momentarily suspend the execution of VBA code so that the following debug tasks can be done: Check the value of a variable in its current state. Enter VBA code in the Immediate window to. Excel 2007 is the spreadsheet application in the Microsoft Office 2007 suite. Get help organizing and calculating data in this Excel 2007 tutorial. Introduction to Excel. 1 Setting Up Your Excel Environment arrowforwardios. Introduction to Microsoft Excel 2007. A spreadsheet is the computer equivalent of a paper ledger sheet. It consists of a grid made from columns and rows. It is an environment that can make number manipulation easy and somewhat painless. The user of the spreadsheet can make changes in any stored value and observe the effects on calculated values.
Microsoft Excel XP is a spreadsheet application in the Microsoft Office suite. A spreadsheet is an accounting program for the computer. Spreadsheets are primarily used to work with numbers and text. Spreadsheets can help organize information, such as alphabetizing a list of names or ordering records, and calculate and analyze information using mathematical formulas.
By the end of this lesson, you should be able to:
- Identify the parts of the Excel window
- Understand the differences between a workbook and a worksheet
- Understand a cell and its importance to Excel
- Move around a workbook
The Excel window
Many items you see on the Excel XP screen are standard in most other Microsoft software programs like Word, PowerPoint, and previous versions of Excel, while some elements are specific to Excel XP.
Workbook
Also called a spreadsheet, the workbook is a unique file created by Excel XP.
Title bar
The title bar displays both the name of the application and the name of the spreadsheet.
Menu bar
The menu bar displays all of the menus available for use in Excel XP. The contents of any menu can be displayed by left-clicking the menu name.
Toolbar
Some commands in the menus have pictures or icons associated with them. These pictures may also appear as shortcuts in the toolbar.
Column headings
Each Excel spreadsheet contains 256 columns. Each column is named by a letter or combination of letters.
Row headings
Each spreadsheet contains 65,536 rows. Each row is named by a number.
Name box
This shows the address of the current selection or active cell.
Formula bar
The formula bar isplays information entered—or being entered as you type—in the current or active cell. The contents of a cell can also be edited in the formula bar.
Cell
A cell is an intersection of a column and row. Each cell has a unique cell address. In the picture above, the cell address of the selected cell is B3. The heavy border around the selected cell is called the cell pointer.
Navigation buttons and sheet tabs
Navigation buttons allow you to move to another worksheet in an Excel workbook. Do you have to buy word every year. They are used to display the first, previous, next, and last worksheets in the workbook.
Sheet tabs separate a workbook into specific worksheets. A workbook defaults to three worksheets. A workbook must contain at least one worksheet.
Workbooks and worksheets
A workbook automatically shows in the workspace when you open Microsoft Excel XP. Each workbook contains three worksheets. A worksheet is a grid of cells consisting of 65,536 rows by 256 columns. Spreadsheet information—text, numbers, or mathematical formulas—is entered into different cells.
Column headings are referenced by alphabetic characters in the gray boxes that run across the Excel screen, beginning with column A and ending with column IV.
Rows are referenced by numbers that appear on the left and then run down the Excel screen. The first row is named row 1, while the last row is named 65536.
Ms Excel Introduction
Important terms
- A workbook is made up of three worksheets.
- The worksheets are labeled Sheet1, Sheet2, and Sheet3.
- Each Excel worksheet is made up of columns and rows.
- In order to access a worksheet, click the tab that says Sheet#.
The cell
An Excel worksheet is made up of columns and rows. Where these columns and rows intersect, they form little boxes called cells. The active cell—or the cell that can be acted upon—reveals a dark border. All other cells reveal a light gray border. Each cell has a name. Its name is comprised of two parts: the column letter and the row number.
In the following picture, the cell C3—formed by the intersection of column C and row 3—contains the dark border. It is the active cell.
Important terms
Introduction Of Ms Excel 2007 Spreadsheets
- Each cell has a unique cell address composed of a cell's column and row.
- The active cell is the cell that receives the data or command you give it.
- A darkened border, called the cell pointer, identifies it.
Moving around the worksheet
You can move around the spreadsheet in several ways.
To move the cell pointer:
- To activate any cell, point to a cell with the mouse and click.
- To move the pointer one cell to the left, right, up, or down, use the keyboard arrow keys.
To scroll through the worksheet:
The vertical scroll bar located along the right edge of the screen is used to move up or down the spreadsheet. The horizontal scroll bar located at the bottom of the screen is used to move left or right across the spreadsheet.
The PageUp and PageDown keys on the keyboard are used to move the cursor up or down one screen at a time. Other keys that move the active cell are Home, which moves to the first column on the current row, and Ctrl+Home, which moves the cursor to the top-left corner of the spreadsheet, or cell A1.
To move between worksheets:
As mentioned, each workbook defaults to three worksheets. These worksheets are represented by tabs—named Sheet1, Sheet2 and Sheet3—that appear at the bottom of the Excel window.
To move from one worksheet to another:
- Click the sheet tab—Sheet1, Sheet2 or Sheet 3—you want to display.
Challenge!
- Display the contents of every menu in the menu bar, and note the icons associated with specific menu choices. Try to find the pictures or shortcuts on the Standard toolbar.
- Click each of the three worksheet tabs—Sheet1, Sheet2 and Sheet3—to become familiar moving from sheet to sheet in the workbook.
- Use the Page Up (PgUp) and Page Down (PgDn) keys to get used to scrolling in a worksheet.
- Use the horizontal and vertical scrollbars to practice scrolling up, down, left, and right in the worksheet.
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What is Microsoft Excel?
Basically, it's a spreadsheet program used to store, organize, and analyze data. But it's much more than that. Excel has been around for a very long time(since 1982!) and sinceits inception tons of features have been added that help people create reports,charts, automate tasks, and much more.
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So what does it look like?
Here is the main window of Excel 2007 when started. If you're coming from Excel2003 or earlier, you'll notice some big changes (more on that later):
There are many components to what you see here. For simplicity, let's break itup into five sections:
- Workbooks and Worksheets
- Quick Access Toolbar
- The Ribbon
- Formula Bar
- Name Box
Workbooks and Worksheets
In Excel, Worksheets are kind of like sheets of paper in a notebook with graphpaper. Each worksheet has its own grid full of 'Cells.' A Cell is a containerfor data and each little rectangle you see in the worksheet is a cell. Cellsare organized by columns (A, B, C, …) and rows (1, 2, 3, …). They can holdplain text, or calculate data with formulas (more on formulas later).
Tip: A collection of cells is called a Cell Range.
A notebook would just be loose leaf paper if it weren't bound together somehow.So just like a notebook, worksheets are kept together by Workbooks. A workbookis a collection of worksheets. That's it.
Quick Access Toolbar
The Quick Access Toolbar lets you add commands that are always visible to youwhile working with the Workbook. Commonly found commands are Save, Undo, Redo,and the New Workbook commands.
Also, if you're looking for the 'File' button, there is none. However, youcan use the new Office Button as shown below.
The Ribbon
If you're coming from Excel 2003 or previous, you'll immediately notice that thetoolbar is gone. It has been changed for what is now called 'The Ribbon,' whichorganizes common commands into 'groups' and further organizes them into 'tabs.' The tabs are found at the top of the Ribbon such as the Home, Insert, and PageLayout tabs.
The groups are found at the bottom of each tab. So for the Home tab, you'll findthe Clipboard group, Font group, etc. Within each group are commands associatedwith the group name. So for the Clipboard group you have the Cut, Copy, andPaste commands. Also, if you look closely at some of the group names, you'llsee a small icon to the right of their name. Clicking this will open advancedoptions for the group.
Tip: Double-clicking the active tab toggles the Ribbon on and off.
If you feel the Ribbon is in your way, you can double-click the active tab (thetab that is highlighted) and it will minimize the Ribbon. You can display theRibbon temporarily by clicking any tab once while minimized. To get the Ribbonback to full size, double-click any tab once more. And for those of you wholove keyboard shortcuts, you can use CTRL+F1.
Wwe call of duty black ops. That's pretty much it for the Ribbon. There are ways to customize and enhanceit, but those are more advanced topics and we're keeping things simple in thispost.
Formula Bar
The Formula Bar is an area to display a cell's data. If the cell uses aformula, it will display the formula; if not, it will show the value. Take alook at the image below. The cell A1 is selected, but the formula bar shows aformula.
Also, the little 'fx' icon to the left of the Formula Bar is actually a buttonthat will open up an 'Insert Function' window. This window allows you to easilyinsert simple formulas into the Formula Bar. We'll talk more about formulas ina later post and I'm sure we'll dig into more complex formulas in due time.
Name Box
Finally, we come to the Name Box. Located just to the left of the Formula Bar,the Name Box displays a reference to the selected cell (in the image below, itstates 'A1'). The Name Box will also display a 'Named Range' if a cell rangewas given a name. Unable to mount macintosh hd. The little arrow to the right will display all Named Rangesin the current workbook which, when selected, will highlight the cells in theNamed Range.
Wrap Up
That pretty much covers the very basics of Excel 2007. If you enjoyed thecontent, please subscribefor more posts about how to create formulas, make charts, and more.
